Email: Government Departments

Justice written question – answered on 14th January 2010.

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Photo of Bernard Jenkin Bernard Jenkin Conservative, North Essex

To ask the Secretary of State for Justice what the Prime Minister's policy is on the (a) retention and (b) deletion of emails in Government departments.

Photo of Michael Wills Michael Wills Minister of State, Ministry of Justice, The Minister of State, Ministry of Justice

The National Archives provides guidance to Departments on electronic records management. The policies on e-mails are no different to those on paper records. It is the context of e-mails or paper documents that determines what should be kept, and what destroyed. The National Archives advises Departments to manage e-mails as part of an overall records management policy and to ensure they are held in a managed environment which can sustain access to the records for as long as they are required.

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