Office of Government Commerce: Departmental Records

Treasury written question – answered on 14th January 2008.

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Photo of Graham Brady Graham Brady Conservative, Altrincham and Sale West

To ask the Chancellor of the Exchequer

(1) on what dates early versions of gateway reviews relating to (a) identity cards, (b) the NHS IT programme and (c) other projects were shredded by the Office of Government Commerce;

(2) whether the decision to shred early versions of gateway reviews relating to identity cards and the NHS IT programme was taken by Ministers;

(3) whether all versions prior to the final version of the gateway reviews relating to (a) identity cards and (b) the NHS IT programme were shredded by the Office of Government Commerce; and on what dates.

Photo of Angela Eagle Angela Eagle The Exchequer Secretary, Member, Labour Party National Executive Committee

Working copies of Gateway reports are destroyed prior to the production of the final Gateway report to the SRO (senior responsible owner) of the project being reviewed. This 'version control' is to ensure that there is no confusion created between notes made during work in progress and the final Gateway report. Two copies of the final Gateway report are held, one by the SRO and another by the OGC, electronically, and kept on file permanently. This procedure is standard practice across all Gateway reviews. Ministers have approved the Gateway process.

Since the working copies of the Gateway reports are destroyed before the production of the final report on the last day of a review, documents will have been destroyed before the last day of the following reviews for the Identity Card Programme and the NHS:

National Programme for IT in the NHS (ID0217)

Gate 0, 24 June 2002 - 28 June 2002

Gate Oa, 25 October 2004 - 29 October 2004

Identity Cards Programme (ID0412)

Gate 0, 23 June 2003 - 25 June 2003

Gate Oa, 26 January 2004 - 29 January 2004

Gate l, 12 July 2005 - 15 July 2005

Gate Ob, 9 October 2006 - 13 January 2006

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