Passports

Home Department written question – answered on 7th June 2007.

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Photo of Nick Clegg Nick Clegg Shadow Secretary of State (Home Office)

To ask the Secretary of State for the Home Department what information is retained by the Identity and Passport Service on people to whom passports have been issued.

Photo of John Reid John Reid Home Secretary, The Secretary of State for the Home Department

The Passport Application Support System (PASS) contains the personal data provided by the individual on the application form, the progress history of the application, and details of the passport issued, as shown on the personal data page of the passport.

Thus, the personal details held on the system are:

(1) applicant's name,

(2) gender,

(3) date of birth,

(4) town and country of birth,

(5) the names, dates of birth and places of birth of both parents (in most cases),

(6) details of naturalisation or registration certificates where appropriate,

(7) address and other contact details,

(8) name and passport number of countersignatory,

(9) passport number,

(10) issuing authority,

(11) dates of validity,

(12) the photograph displayed on the passport,

(13) the signature displayed on the passport,

(14) nationality.

In addition, the full progress history of an application is held on the system. This would include information such as the date the record was created, the date the issue of a passport was authorised as well as any notes made by UKPS staff during the consideration of the application. A complete copy of the application form is also stored on the system. Supporting documents provided by applicants to verify information provided may also be scanned into the record and since December 2003, all completed forms reporting lost, stolen or recovered passports have been stored on the database.

The system also holds information about all passports issued to a person under the same name. Furthermore, since September 2004, when an applicant has applied for a renewed passport and has changed their name, PASS automatically adds notes linking the new and previous passport records.

The UK Passport Service has an outsourced PFI contract with Siemens Business Services, a component part of which is to provide support and maintenance to PASS. The contract provides for per transaction charges which also includes receipt, cashiering and data capture of all passport applications, therefore it is not possible to separate the amount relevant solely to the system costs.

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