Every Defra or IBM staff member, who registers their car with Accommodation Section at Defra Guildford, is issued with the following notice.
Car parking information and procedures at Guildford
This note is intended to advise all vehicle drivers of the procedures and restrictions of parking at Defra Guildford.
1. Car passes
Yellow Passes: Cars can only be parked on site if a yellow car pass is displayed in the front window of the vehicle.
Red Passes: All new starters to the site can apply for a red car pass from Chris Wood ext 3396 or when their photographic site pass is made.
Accommodation Unit will regularly monitor the situation and as directed by the security guards, red car pass holders may be invited to park on site if space allows on any given day. As permanent vacancies occur red car passes will be exchanged for yellow ones in order of issue.
2. Car park spaces for disabled pass holders
Car park spaces especially designed for staff with a disability are available outside the main blocks and staff who hold special passes have priority over these at all times. However, these spaces may be used after 10am by everyone but will be expected to vacate the space if a special pass holder arrives to park later.
3. Visitors car park
Car parking for visitors in the visitor's car park must be reserved prior to their arrival by email to 'GUI.Accommodation@Defra.gsi.gov.uk' mailbox.
The request must contain name & company of visitor; car registration if possible, expected time of arrival and duration of stay.
Also a contact name and telephone number must be included to ensure a space can be reserved.
Accommodation Unit will do their best to accommodate every request and a 'first come, first served' system is in operation with a maximum of up to 2 spaces for any one meeting being reserved in any one day, unless previously discussed and agreed.
A minimum of 24 hours notice must be given (unless in exceptional circumstances) and bookings will be taken up to two months in advance only. Accommodation Unit will continue to be as flexible as possible to requests for the visitor's car park during low usage periods.
4. Street parking
Due to the shortage of car parking availability on site it is clear that some staff and externals are using local side streets for parking. Accommodation Unit continue to receive complaints from local residents about cars being parked in an illegal manner and blocking personal drive entrances.
Defra has a responsibility as a good neighbour and we therefore ask everyone who parks locally to do so in a considerate and orderly manner. In line with the travel plan, we ask you not to park in Down Road, Pitt Farm Road, Daryngton Drive, Carroll Avenue, Gateways and Broadwater Rise. The council have established some controlled parking zones near by and wherever possible it would be helpful if you could park in these designated areas.
Further details can be found at http://intranet/regional/guilford/driving/code_con.asp .
A copy of the statement will be placed in the Library.