Departmental IT Systems

Treasury written question – answered on 16th January 2006.

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Photo of Theresa Villiers Theresa Villiers Shadow Chief Secretary to the Treasury

To ask the Chancellor of the Exchequer how much his Department has spent on IT systems in each year since 1997; what the purpose of each system is; what the outturn against planned expenditure of each system was; and what the (a) planned and (b) actual date of completion was of each system.

Photo of John Healey John Healey The Financial Secretary to the Treasury

The information requested is set out as follows.

Overrun (£000 and months)

Reference

Delivery

(past and

imminent)

System/purpose

Project cost £000 Running costs £000years

Cost

Time

1 Pre-1997 PANAGON—Document management system 50x9
2 Pre-1997 MINCOM—Management of Ministerial correspondence

PQ system—Management of Parliamentary Questions

Impres—Management of paper files

25x9
3 Pre-1997 GSIGovernment Secure Intranet 114x9
4 1997 to 2005 Server and PCs technical refresh (3–4 year). [Current cost hardware and maintenance contract shown.] 250x9
5 1998 Replacement of Treasury Financial Information System (FIS)—monitoring of departmental expenditure 559
6 1999 PS/ENTERPRISE—Replacement of central HR/personnel system for HMT. 337 25x7 1
7 2000 Provision of a search engine to enhance the document management repository, internet and Intranet in HMT. 600 12.5x5 350
8 2001 ABACUS—Replacement of Treasury's domestic accounting system 900 250x4
9 2001 Implementation of the GOLD system for the Consolidation of Central Government Accounts. 622 13x4
10 2001 Redevelopment of Treasury's public web site, including provision of a CMS—content management system 250 80x4
11 2001 Provision of IT services in support of HMT Business Continuity Plan (BCP). 1,455
Services: 191.2x4
Colt link to HMT—35k
GSI connection—123k
Reuters—6.3k
Data Circuit—6.1k
Telecom lines—18.5k
Hardware maint.—2.3k
12 2001 Updating the Treasury's desktop to incorporate MS Windows and Office 2000 products (includes: Oasis Build 6 implementation £1,111; MS Windows based servers (moved from Netware), File and Print servers, MS Exchange 5.5 servers). 2,500
13 2002 Move and provision of new IT facilities in new HMT building, 1 Horse Guards Road. 1,717
14 2002 Conversion of HMT PCs from Token Ring networking to Ethernet working. 260 - - -
15 2002 Improvements to the capacity, reliability, performance and ease-of-use of secure remote working facilities in HMT. 500
16 2005 COINS—Integration of three Government financial data systems to form a Single Data System (SDS). [Scope increased significantly and timetable adjusted]. 4,560 104 2,160 24
17 2005 JIGSAW—Enhancing Electronic Document and Records Management system (EDRMS). [Re-scoped and timetable lengthened]. 2,166 86 366 6
18 2005 Replacement of the computer system 'TACSYS' which supports the operational accounting and cashflow forecasting work of the Treasury Exchequer Funds and Accounts team 'TRiP' [October 2002 budgeted at £1.1 million, soon thereafter, the project was stopped because of the opportunity to implement a cheaper solution and provide an opportunity to review the complex requirements.] 1,100 100x7 280 24

Notes:

1.Maintenance is quoted at current rates.

2.The costs shown for each of the IT systems cover externally-provided hardware, software and implementation costs and may, in addition, cover other costs such as training where this will be part of the initial contract to be placed with the external contractor. The costs of in-house development are not included.

3.IT systems with estimated or actual costs of over £100,000 or with running costs of over £20,000 p.a. are included in the table, as information on smaller systems has not been centrally held throughout this period, and so complete information is not readily available.

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