Civil Servants (Social Networks)

Oral Answers to Questions — Duchy of Lancaster – in the House of Commons at 11:30 am on 18 June 2008.

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Photo of David Anderson David Anderson PPS (Bill Rammell, Minister of State), Department for Innovation, Universities and Skills 11:30, 18 June 2008

What progress has been made on providing guidance to civil servants on social networking and blogging in the course of their official duties.

Photo of Tom Watson Tom Watson Parliamentary Secretary (Cabinet Office), Member, Labour Party National Executive Committee

No sector of society is immune from the explosion in the use of social media communication tools. In our response to the report "The Power of Information", the Cabinet Office has today issued a simple set of principles that will help to guide civil servants to speak with an authoritative voice with online communities. I will ensure that the guidelines are placed in the library. Our next challenge for the power of information taskforce is to develop more detailed guidelines to encourage civil servants to take the first steps to engage with online social networks.

Photo of David Anderson David Anderson PPS (Bill Rammell, Minister of State), Department for Innovation, Universities and Skills

The Minister will surely agree that the youth culture of today has moved on somewhat from the days when he and I thought that we were going to be Britain's answer to "The Blues Brothers"— [ Laughter. ] It is true. Will he give an assurance that this is not just about giving people guidelines but ensuring that he has among his staff civil servants who are not just technically but culturally aware of the needs of young people, who use this medium more and more?

Photo of Tom Watson Tom Watson Parliamentary Secretary (Cabinet Office), Member, Labour Party National Executive Committee

My hon. Friend has given away our guilty secret about "The Blues Brothers". I am not going to go there.

There are an incredibly large number of digital pioneers across the civil service—young people who may be junior in status—and one of my jobs is to try to join them all up so that they can enlighten their older counterparts in more senior positions.

Photo of Peter Bone Peter Bone Conservative, Wellingborough

Does the guidance to which the Minister refers extend to giving civil servants advice on sending sensitive material to Ministers, and do Ministers have responsibility for checking what they receive?

Photo of Tom Watson Tom Watson Parliamentary Secretary (Cabinet Office), Member, Labour Party National Executive Committee

I can assure the hon. Gentleman that the guidelines cover civil servants and that no top secret documents will be placed on Facebook.

Photo of Gordon Prentice Gordon Prentice Labour, Pendle

Have any civil servants been reprimanded or disciplined for blogging?

Photo of Tom Watson Tom Watson Parliamentary Secretary (Cabinet Office), Member, Labour Party National Executive Committee

Not for blogging per se, but civil servants must of course adhere to the civil service code online as well as offline.

Photo of Susan Kramer Susan Kramer Cabinet Office, Shadow Secretary of State, Liberal Democrat Spokesperson (Cabinet Office)

The Minister will be well aware that an early alert that senior civil servants were wandering home with key documents without authorisation appeared on the blog "Civil Serf". Will he confirm that in his guidelines he will not kneecap whistleblowers? Will he give us an assurance that the civil service will not sign up to the national staff dismissal register, which would allow the organisation to blacklist people on the mere suspicion that their conduct might not be attractive?

Photo of Tom Watson Tom Watson Parliamentary Secretary (Cabinet Office), Member, Labour Party National Executive Committee

Let me assure the hon. Lady that the challenge for the power of information taskforce is to get our civil servants to engage in online communities in an appropriate manner. Clearly, one of the things that underpins our hard-working public servants is the notion of common sense, and I hope that they will apply that in their online activities as much as their offline activities.

Photo of Greg Clark Greg Clark Shadow Minister (Cabinet Office)

There is no point in issuing new guidance to civil servants when even Ministers do not follow the existing guidance. In a week when confidential information has been left on trains and on laptops, is the Minister aware that he is responsible not only for creating the rules but enforcing them? When will he stop blaming officials and start laying down the law to his fellow Ministers?

R

Spot on! I have no confidence whatsoever in any government keeping confidential data collected from me or anyone else. No one is sacked or named. What is the sanction against officials being so careless? A year's delay in receiving...

Submitted by Ray Jones Continue reading (and 1 more annotation)

Photo of Tom Watson Tom Watson Parliamentary Secretary (Cabinet Office), Member, Labour Party National Executive Committee

The hon. Gentleman well knows that the theft of the laptop from the Secretary of State for Communities and Local Government is the subject of a police investigation, but a crime was committed; the laptop was stolen from an alarmed office. He is also aware that there are a number of reviews, and a lot of work has been done across government on information insurance. Underpinning that is the notion that we need enhanced transparency, increased monitoring, improved guidance and better, possibly mandatory, training.

placed in the Library

This phrase is often used in written answers to indicate that a minister has deposited some relevant information in the House of Commons Library. Typical content includes research reports, letters, and tables of data not published elsewhere.

A list of such depositions can be found at http://deposits.parliament.uk/ along with some of the documents. The Library is not open to the public, but copies of documents can be requested if they are not on that website. For more information, see the House of Commons factsheet: http://www.parliament.uk/documents/upload/P15.pdf

Cabinet

The cabinet is the group of twenty or so (and no more than 22) senior government ministers who are responsible for running the departments of state and deciding government policy.

It is chaired by the prime minister.

The cabinet is bound by collective responsibility, which means that all its members must abide by and defend the decisions it takes, despite any private doubts that they might have.

Cabinet ministers are appointed by the prime minister and chosen from MPs or peers of the governing party.

However, during periods of national emergency, or when no single party gains a large enough majority to govern alone, coalition governments have been formed with cabinets containing members from more than one political party.

War cabinets have sometimes been formed with a much smaller membership than the full cabinet.

From time to time the prime minister will reorganise the cabinet in order to bring in new members, or to move existing members around. This reorganisation is known as a cabinet re-shuffle.

The cabinet normally meets once a week in the cabinet room at Downing Street.

Minister

Ministers make up the Government and almost all are members of the House of Lords or the House of Commons. There are three main types of Minister. Departmental Ministers are in charge of Government Departments. The Government is divided into different Departments which have responsibilities for different areas. For example the Treasury is in charge of Government spending. Departmental Ministers in the Cabinet are generally called 'Secretary of State' but some have special titles such as Chancellor of the Exchequer. Ministers of State and Junior Ministers assist the ministers in charge of the department. They normally have responsibility for a particular area within the department and are sometimes given a title that reflects this - for example Minister of Transport.

Secretary of State

Secretary of State was originally the title given to the two officials who conducted the Royal Correspondence under Elizabeth I. Now it is the title held by some of the more important Government Ministers, for example the Secretary of State for Foreign Affairs.